Privacy Policy

Effective Date: 11.11.25
Last Updated: 6.28.26

Embodied Northwest PLLC (“Practice,” “we,” “us,” or “our”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, store, and protect information collected through our website, http://www.embodiednorthwest.com (“Website”), including through any contact, consultation request, or interest forms.

This Privacy Policy is designed to comply, where applicable, with the:

  • California Online Privacy Protection Act (CalOPPA)

  • California Consumer Privacy Act (CCPA), as amended by the California Privacy Rights Act (CPRA)

  • General Data Protection Regulation (GDPR) for users located in the European Economic Area (“EEA”), United Kingdom, or where otherwise applicable.

1. Who We Are

Embodied Northwest PLLC is a private psychotherapy practice located in Bellevue, WA, USA.

Contact Information:
Embodied Northwest PLLC
522 W Riverside Ave #8710
Spokane, WA 99201 

2. Information We Collect

We collect information in the following ways:

A. Information You Provide Directly

When you submit a form on our Website, contact us, or request services, we may collect:

  • Full name

  • Email address

  • Phone number

  • Reason for seeking services

  • Any additional information you choose to submit

B. Automatically Collected Information

When you visit the Website, we may automatically collect:

  • IP address

  • Browser type and version

  • Device information

  • Pages visited

  • Date/time of visits

  • Referring website

  • General location derived from IP address

C. Cookies and Similar Technologies

We may use cookies or analytics technologies to improve website functionality and understand traffic patterns.

You may disable cookies in your browser settings.

3. Sensitive Information / Health Information

Information you submit through the Website may include personal or health-related details. However:

  • Website contact forms are not intended for emergency or crisis communications.

  • Submission of a form does not establish a therapist-client relationship.

  • Please do not send highly sensitive medical or confidential information through unsecured forms.

If you become a client, separate informed consent and privacy documentation (including HIPAA Notice of Privacy Practices) will apply.

4. How We Use Your Information

We use information to:

  • Respond to inquiries

  • Determine service fit and availability

  • Schedule consultations or appointments

  • Communicate with you

  • Operate the Website

  • Comply with legal obligations

We do not sell personal information. Additionally, we do not share personal information for cross-context behavioral advertising.

4a. Mobile SMS Messaging Privacy Policy

Information collected:
We may collect information, such as name, phone number, and email address.

Use of information collected:
We may use the information we collect to perform the services requested including appointment scheduling, reminders, and other administrative requests.

Sharing of information collected:
Mobile information will not be shared with third parties/affiliates for marketing/promotional purposes. This includes text messaging opt-in data and consent.

As a current or prospective client, you understand that you can text us STOP at any time to opt out of receiving SMS text messages from us. You can text us HELP at any time to receive help with texting.

You understand that the messaging frequency may vary. Messaging & data rates may apply.

All policies are followed as per CTIA guidelines 5.2.1. At any time if you want your information to be removed, you can contact us via our email address or regular mail.

Messaging Terms & Conditions:

You agree to receive informational messages (appointment reminders, account notifications, etc.) from Embodied Northwest PLLC. Message frequency varies. Message and data rates may apply. For help, reply HELP or email us at dawn [at] embodiednorthwest.com. You can opt out at any time by replying STOP.

5. Legal Bases for Processing (GDPR)

If GDPR applies, we process your information under one or more of the following legal bases:

  • Your consent

  • To take steps at your request before entering a contract

  • Legitimate interests (such as responding to inquiries and operating the Website)

  • Compliance with legal obligations

  • Protection of vital interests where necessary

You may withdraw consent at any time where processing is based on consent.

6. Disclosure of Information

We may disclose personal information only as necessary to:

  • Our scheduling/practice management platform

  • Legal, regulatory, or law enforcement authorities when required by law

All service providers are expected to maintain confidentiality and security.

7. No Sale / No Sharing (CCPA/CPRA)

We do not:

  • Sell personal information

  • Share personal information for targeted advertising as defined under California law

Because we do not sell or share data, we do not currently provide a “Do Not Sell or Share My Personal Information” link.

8. Your California Privacy Rights (CCPA/CPRA)

If you are a California resident, subject to applicable exemptions, you may have the right to:

  • Know what personal information we collect, use, disclose, and retain

  • Request access to your personal information

  • Request deletion of personal information

  • Request correction of inaccurate personal information

  • Limit use of sensitive personal information (if applicable)

  • Receive equal service and non-discriminatory treatment for exercising rights

To submit a request, contact us at:

Email: dawn [at] embodiednorthwest.com
Phone: +1 747 334 0232

We may need to verify your identity before processing requests.

9. Your GDPR Rights

If GDPR applies, you may have the right to:

  • Access your personal data

  • Rectify inaccurate data

  • Erase data (“right to be forgotten”)

  • Restrict processing

  • Object to processing

  • Data portability

  • Withdraw consent

  • Lodge a complaint with your local supervisory authority

To exercise these rights, contact us using the information below:

Email: dawn [at] embodiednorthwest.com
Phone: +1 747 334 0232

10. Data Retention

We retain personal information only as long as reasonably necessary to:

  • Respond to inquiries

  • Maintain business records

  • Meet legal, tax, insurance, or regulatory obligations

  • Resolve disputes

  • Enforce agreements

If you become a client, separate retention policies may apply to clinical records.

11. Data Security

We use reasonable technical and physical safeguards and HIPAA-compliant administrative platforms to protect personal information. However, no internet transmission or storage system can be guaranteed completely secure.

12. International Transfers

If you access the Website from outside the United States, your information may be transferred to and processed in the United States, where privacy laws may differ from those in your jurisdiction.

Where required, we use appropriate safeguards for international transfers.

13. CalOPPA Disclosures

Do Not Track Signals

Some browsers offer “Do Not Track” signals. Because there is no consistent industry standard, the Website may not respond to all such signals.

Third-Party Tracking

We do not knowingly allow third parties to track users across websites for behavioral advertising through this Website, except standard analytics or hosting technologies, if used.

14. Children’s Privacy

This Website is not intended for children under age 13, and we do not knowingly collect personal information from children through the Website.

If you believe a child submitted information, contact us so we can delete it.

15. External Links

The Website may contain links to third-party websites. We are not responsible for their privacy practices.

16. Changes to This Privacy Policy

We may revise this Privacy Policy periodically. Updates will be posted on this page with a revised “Last Updated” date.

17. Contact Us

If you have questions or privacy requests, contact:

Mailing Address:
Embodied Northwest PLLC
522 W Riverside Ave #8710
Spokane, WA 99201 

Email: dawn [at] embodiednorthwest.com
Phone: +1 747 334 0232

18. Categories of Personal Information Collected in Last 12 Months (California Notice)

We may have collected the following categories:

  • Identifiers (name, email, phone number, IP address)

  • Internet/network activity (website usage data)

  • Professional or employment information (if voluntarily submitted)

  • Sensitive information (limited inquiry details voluntarily submitted)

We collect this information directly from you or automatically through your use of the Website.

We disclose it only for business purposes described above.